The Most Important Time Management Skill – Planning by the Week

Time management is about increasing your efficiency and saving your time and energy.
Since so many of us struggle with stress, being able to free up 2 hours/day would be a huge relief.

Being proficient time management can save you over 2000 hours per year e.g. giving you 50 extra work weeks per year, almost doubling the amount you can produce.

I was Forced to Learn Time Management
A few years back I was given the honor to start a new office for my company.

I went from a regular manager role to being in charge of advertising, recruiting, sales and all the fun administrational duties that come with it.
It was a lot of work and since I was alone I had no one I could delegate any tasks to.

At first I tried working my regular 8-17 and realized I had no chance of keeping up.
Within a month of starting the office I was working 15 hours a day.

I knew that I had to do something. I couldn’t go on much longer working 15 hours/week; I was going to burn out.

Others had been in my situation without having to work this much, some people could handle the same tasks that I had in only 8 hours.

I started reading books from Stephen Covey, Brian Tracy, David Allen among others.

Before I knew it I was caught up.
My results were getting better and better and I started getting more time off.

The most important lesson I learned
Plan by the week, organize by the day.
This saying is what I use with my students and it really helps you become more efficient.
Next week we will be discussing how to organize your days, today we will look at how to make a weekly plan.

Weekly Plans
A weekly overview will give you a better look at how you are spending your time.
It will give you the opportunity to make your workdays more systematic and makes sure your activities flow into each other smoothly.

If you adopt the Quadrant Two mindset, which we discussed last week, you will be able to plan your weeks so that you can work more on prevention than on crises management.

You can make time for strategic work, for development, for unexpected circumstances and batch tasks so that you don’t have to continuously have to start and stop.

How to make a weekly plan
1. List everything that I know will need to be done during the week
(this can be saved, as the basic week looks pretty much the same).

2. Make a plan of what you should do Mondays, Tuesdays and so on.
Try to batch tasks together and to find a combination between creative tasks, physical tasks and monotone tasks each day so that you get a combination of different activities, if possible.

3. Use a calendar
To keep track of your appointments and use both the weekly plan and the days appointments to organize your days.

Conclusion
When you start thinking in terms of prevention, of planning, of optimizing your work day your innate ability to work efficiently will take over and you will see how your results start going up and up. If you add techniques such as weekly planning you will quickly increase your productivity which will help decrease your stress levels and give you more time off to spend with your family and friends.

If you do not want to wait until next week to get more advice on time management you can join our free e-mail course “Your Path to Your Dreams” it starts with a section on time management that has been very popular.
Join today and start moving towards your goals today.

Here is the link to the newsletter:
“Your Path to Your Dreams”

                                                                                                                          

Related posts:

  1. How to Improve Time Management by Using Monthly and Yearly plans
  2. My Favorite Time Management Tip – Organizing by the Day
  3. The Time Management Expert Course Will Be Opening in 1 Week! – Wednesday the 12th of Oktober
  4. How to Find the Right Mindset to Succeed With Time Management
  5. How to use a Weekly Calendar to Combine Daily and Weekly Plan
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6 Responses to The Most Important Time Management Skill – Planning by the Week

  1. Yeah, that’s a solid post Daniel. I tend to always have a “to do” notepad near by so I am constantly recording when is what. Also the iPhone has great apps that help with organization as well. It’s agreed that weekly planning increases efficiency.

    • Daniel M. Wood says:

      Hey Vitaly,

      Thanks for stopping by and commenting.
      It is increduble what a difference planning by the week makes.
      It has really helped me change my life.

  2. I agree we always try to put way too much into a day and not enough in a week or even a month. Solid advice here.

    • Daniel M. Wood says:

      Hey John,

      Thanks for commenting.
      Do you use a weekly or a monthly plan?
      What difference has it made for you?

  3. Frank says:

    Daniel,

    This was exactly what I needed to read this week. I am so glad that you are doing weekly pieces on time management. I have a planner that I have been using to keep track of my major projects and ideas but I like the other additions you have in this post as well. I think planning my week is a great idea because many time we get so consumed by what we have in a day. Thanks for the great info.

    • Daniel M. Wood says:

      Hey Frank,

      I am glad I can help.
      In the near future I will have some very interesting news on time management. Stay tuned, you will be one of the first to know my friend ;)

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