Last week we covered planning your week.
When I started making my weekly plans I started saving a lot of time, but it wasn’t before I started organizing and prioritizing my day that I really saved time.
Since your weekly plan creates a, to do list for you to do during the day it becomes a very powerful tool.
But when I first created one I fell into the trap of wanting to check off as many things as I could. This meant procrastinating on the larger more important tasks leaving them to the end of the day when I was often too tired to do them well.
When I learned to organize my day to prioritize what task I should work on I started spending a lot more time on the most important tasks which lead me to create more value every day. It also saved me a lot of time in deciding what tasks to do next which made a big difference.
The ABC Method – Organizing Your Days
Prioritization is the bread and butter of time management. Choosing your most important task and sticking with it until it is completely finished will save you lots and lots of time.
There are 5 types of tasks (in order of priority).
A – Tasks with severe long-term consequences.
These are tasks that, if done, will have a great effect on your long term success.
B – Tasks with moderate long term consequences
C – Minor long term consequences
D – Tasks that could be delegated to others (a typical quadrant to action is to delegate all of these tasks to others as soon as you can).
E – Tasks that should be eliminated.
They might even have a negative effect on your future if completed.
How to know what grade to give each task
A couple weeks ago we discussed the importance of having a long term mindset when planning your day. The longer term mindset you have the better decisions you will make.
Think about how this task will affect your future and then add a ranking to it.
You can read more about it in this article about Time Management Mindset.
Prioritize at the beginning of the day
Every morning go through the tasks you have planned for the day and assign them a letter.
If you have multiple of a letter call them A-1, A-2, B-1, B-2 and so on.
When you have made your list and prioritized it you get a very easy system to follow and it makes it a lot easier to focus since you know that the task you are working on is the task you should be working on. You never have to have any doubts or be worried that you should really be doing something else.
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