Todays part of the series binds together your mindset, your weekly plan and your daily organizationinto a coherent system that gives you an overview and allows for unexpected events to come up.
Planning by the week
When you plan by the week (as we have covered in an earlier lesson) you can add the tasks for the day to your calendar at once and add the items that you specifically need to do during the day.
Organizing by the day
Go through and prioritize the list using the ABCDE-method.
Living out of your calendar
Once you have added all the basic tasks and start working during the day, a lot of new tasks will appear. People will come asking for favors, your boss will ask for an extra report or just something trivial like a phone call.
Don’t let these things ruin your efficiency and structure.
Use the calendar to solve these problems.
When someone asks me to do something I wasn’t expecting, I add it to my calendar. I usually have a decent amount of spare time (I have planned it that way so that I can take care of the urgent) and can plan what day or how high on my list of priorities I put the item.
Once you know what needs to be done, in what order and what you need to do if something unexpected arises. You can start being truly efficient.
Pick up the first, most important tasks get rid of all the distractions you can and get to work.
Work on the task single mindedly until it is complete. Then pick up task number 2.
1. Make a weekly plan – list everything you do in a week and organize it over the course of the week.
2. Buy a calendar – If you don’t have a pocket calendar, get one or use the one on your cell.
Being efficient isn’t really about techniques. It is about you and your motivation. If you are motivated you will be efficient. But the techniques help.
Planning weekly, organizing daily and reacting with your calendar will make efficiency a lot easier.
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