How to use a Weekly Calendar to Combine Daily and Weekly Plan

Todays part of the series binds together your mindset, your weekly plan and your daily organizationinto a coherent system that gives you an overview and allows for unexpected events to come up.

Planning by the week
When you plan by the week (as we have covered in an earlier lesson) you can add the tasks for the day to your calendar at once and add the items that you specifically need to do during the day.

Organizing by the day
Go through and prioritize the list using the ABCDE-method.

Living out of your calendar
Once you have added all the basic tasks and start working during the day, a lot of new tasks will appear. People will come asking for favors, your boss will ask for an extra report or just something trivial like a phone call.

Don’t let these things ruin your efficiency and structure.
Use the calendar to solve these problems.

When someone asks me to do something I wasn’t expecting, I add it to my calendar. I usually have a decent amount of spare time (I have planned it that way so that I can take care of the urgent) and can plan what day or how high on my list of priorities I put the item.

Being Efficient
Once you know what needs to be done, in what order and what you need to do if something unexpected arises. You can start being truly efficient.

Pick up the first, most important tasks get rid of all the distractions you can and get to work.
Work on the task single mindedly until it is complete. Then pick up task number 2.

Action Exercise
1. Make a weekly plan – list everything you do in a week and organize it over the course of the week.

2. Buy a calendar – If you don’t have a pocket calendar, get one or use the one on your cell.

Being efficient isn’t really about techniques. It is about you and your motivation. If you are motivated you will be efficient. But the techniques help.
Planning weekly, organizing daily and reacting with your calendar will make efficiency a lot easier.

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Related posts:

  1. The 8 Step Guide to Creating a Good Weekly Plan
  2. Product Review: The Daily Goal Machine
  3. The Trick to Time Management; Living Out of Your Calender
  4. The Most Important Time Management Skill – Planning by the Week
  5. Your To-do List Needs to be Shortened
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4 Responses to How to use a Weekly Calendar to Combine Daily and Weekly Plan

  1. You’re so motivated Daniel! I don’t know how you do it (reading your blog to learn how!)
    I go in fits and starts – getting bored with one technique and adopting another. What works for me one day doesn’t work on other days. But I keep trying different things. I always say I’m fickle but current! ;-)

    • Daniel M. Wood says:

      Hey Lori,

      That is what makes you great, your energy and your ability to be spontaineous and open.

      I have created systems that work for me, methods that help me stay focused and work. What works for me won’t work for everyone, but I help you can use the tools I share together in a method that works for you.

  2. Hey Daniel,
    Another thing I like about maintaining a weekly calendar is that it promotes the feeling that everything is under control and allows us to see the the workload in proper perspective. Without a written schedule of what needs to be done, the mind often creates an unjustifiable feeling of being overwhelmed.

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