When I have been working with people to improve their efficiency one of the most common complaints is that they feel overwhelmed and don’t know where to start.
Two years ago I was having a introductory meeting with a new student and she told me something very interesting:
“I really want to become better at time management and I have worked at it a lot, I have a weekly plan, I prioritize it, but still when I get ready to start I just feel like there are so many other things I should do. I feel overwhelmed and start running in circles in my mind. All of a sudden an hour has gone by and I haven’t done anything, is there any way to cure this”
This is a very common problem, I am sure you have felt it yourself at one point or another.
Know everything that needs to be done
In David Allen’s book Getting Things Done he shares a great tip about how to solve this problem.
Keeping an overview of everything that needs to be done makes it easier to focus at one at a time.
This might feel stressful
The first time my wife listed everything she needed to do it was because I had told her to do it about 2000 times, to shut me up she finally did it. The reason she didn’t want to do it was that she was afraid that looking at that list would make it all more real and make her even more stressed.
It is keeping it in your mind that makes you stressed.
When you have to constantly think about and remind yourself about everything that needs to be done you become stressed, you can never put anything away.
Getting it onto a list makes it a lot easier, you can put it aside for the time being knowing you will come back to it soon.
You know what you are working on
Listen to your mind, what are you thinking about? What projects need to be done?
Write down everything, small and large on a list.
Identifying next actions
By identifying next actions you will have an easy actionable list. Things become smaller; you can do this little thing to move the project forward. It also helps you from having to think about what needs to be done every time you pick up a new task.
You know you aren’t missing something
When you know you aren’t missing anything you can focus and start working on task number one. This will make you much more efficient and make that list smaller making you even less stressed.
Quickly you can start to get into a positive spiral and become more and more efficient.
1. Create a list of all your projects.
2. Make an action list with all the next actions you need to take on those projects.
3. Add them to your calendar.
4. Prioritize you daily list.
5. Start on task number 1.
If you want to learn more about how to make your goals reality, join our email newsletter “Your Path to Your Dreams” and you will receive tips and advice, and even a free copy of our e-book “How to make Selling Easy”.
Photo Credit: [email protected]